COMPLIANCE OBLIGATION
Annual budget meeting notice
- Statute
- §718.112(2)(e)
- Notice
- ≥ 14 days prior
- Send by
- Sep 30, 2026
Overdue by 4 days
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Free template · print-ready (Cmd+P → PDF)
HOA records request form — Florida §718 / §720
Fill in the blanks below, print (Cmd+P or Ctrl+P), and hand-deliver or mail to your association's registered agent or board. The association must make records available within 10 working days (the statute's term) of receiving this request.
Written Request for Inspection / Copying of Official Records
Florida Statute §718.111(12)(c) (Condominiums) / §720.303(5)(a) (HOAs)
Date: ________________________________
To (Association Name and Address):
________________________________________________________________________
________________________________________________________________________
From (Unit Owner):
Name: __________________________________________ Unit/Parcel #: _______________
Mailing address: ________________________________________________________________
Email: ____________________________________ Phone: ________________________
Records Requested (check all that apply):
- ☐ Articles of incorporation, bylaws, and declaration (with amendments)
- ☐ Rules and regulations currently in effect
- ☐ Minutes of board meetings for the past _____ years
- ☐ Minutes of members' meetings for the past _____ years
- ☐ Financial statements / annual budget for fiscal year(s) _________
- ☐ Reserve study / Structural Integrity Reserve Study (SIRS)
- ☐ Insurance policies currently in effect
- ☐ Contracts and vendor agreements currently in effect
- ☐ Assessment ledger for my unit/parcel
- ☐ Estoppel information for my unit/parcel
- ☐ Milestone inspection reports (Phase 1 / Phase 2)
- ☐ Other: ___________________________________________________
Preferred Method of Access:
- ☐ Inspection at the association's office (no fee for inspection)
- ☐ Paper copies mailed to the address above (copying fee may apply)
- ☐ Electronic copies sent to the email above (if available)
Statute reference: Florida §718.111(12)(c) (condominiums) and §720.303(5)(a) (HOAs) require the association to make official records available for inspection or copying within 10 working days of receiving a written request. Failure to produce records within the statutory period creates a rebuttable presumption of willful non-compliance under §718.111(12)(c)1.a with $50/day statutory damages for up to 10 days.
Fee notice: Inspection of records is free. The association may charge a reasonable per-page copying fee. The association may not charge for the time spent retrieving or compiling records.
Signature: __________________________________________ Date: __________________
Print name: __________________________________________
We are not your lawyer. Nothing on this page is legal advice.
How to use this form
Fill in the blanks on screen (or print and fill by hand). Check the boxes for the records you want. Sign and date the form. Deliver it to the association's registered agent or management office — by hand-delivery, certified mail, or email if the association accepts electronic submissions. Keep a copy for your records with the delivery date noted.
The association's response is due within 10 working days (the statute's term) of receipt. If the association denies access, the denial should cite the specific statutory exception. For the board's response template, see the records-request response template. For a step-by-step operational guide, see Florida records requests.
Frequently asked
Who uses this form?
Unit owners (or their authorized agents) who want to inspect or copy official records from their Florida condo association (§718.111(12)(c)) or HOA (§720.303(5)(a)). The form is the owner-side document — it goes TO the board. For the board's response template, see the records-request response template.
How long does the association have to respond?
The statute uses the term "10 working days" from receipt of the written request. After 10 working days, §718.111(12)(c)1.a creates a rebuttable presumption of willful non-compliance with $50/day statutory damages for up to 10 days ($500 maximum).
Can the association charge for copies?
Yes. Inspection of records is free. Copying fees are permitted at a reasonable per-page rate (typically $0.25/page for standard paper, actual cost for other media). The association may not charge for the time spent retrieving records.
Track every records request with the statutory deadline built in
HOA Rocket runs the 10-working-day clock, generates the response cover letter, and logs every step on the audit trail.