COMPLIANCE OBLIGATION
Annual budget meeting notice
- Statute
- §718.112(2)(e)
- Notice
- ≥ 14 days prior
- Send by
- Sep 30, 2026
Overdue by 4 days
On this page (0 sections)
§718.111 · Florida Statutes
Florida §718.111 — Official records and the statutory website
Section 718.111 sets the records every Florida condo association must keep, how long to keep them, how members request them, and the website that 25+-unit associations must maintain.
Last reviewed 2026-05-13 · Read on flsenate.gov ↗
What the statute requires
Obligations
Maintain the enumerated categories of official records — declaration, bylaws, articles, rules, minutes, owner roster, insurance, contracts, accounting records, bids, board-member education certificates, and structural inspection reports.
§718.111(12)(a)1–20
Retain records (a)1–6 permanently, bids one year, ballots one year, structural reports 15 years, and all other records at least seven years inside Florida.
§718.111(12)(b)
Make records available to a written request within 10 working days of receipt.
§718.111(12)(c)1.a · within 10 working days
Allow the requester to use a portable device to scan or photograph records at no charge.
§718.111(12)(c)1.a
Redact personal identifying information — SSN, driver license, credit card, phone, fax, email — before disclosure to non-owners.
§718.111(12)(c)5.e
Limit prospective-purchaser information requests to a reasonable fee not exceeding $150 plus reasonable photocopying and attorney fees.
§718.111(12)(e)1
Associations of 25 or more non-timeshare units operate an independent or dedicated website or app with a protected owners-only section.
§718.111(12)(g)1
Post on that website the declaration, bylaws, articles, rules, contract list, budget, financial reports, director certifications, conflict disclosures, meeting notices and agendas, inspection reports, structural reserve studies, and building permits.
§718.111(12)(g)2.a–o
Consequences of non-compliance
Penalties
Failure to provide records within 10 working days creates a rebuttable presumption of willful non-compliance and statutory damages of $50 per calendar day for up to 10 days, beginning on the 11th working day.
§718.111(12)(c)1.a
A director or manager who knowingly, willfully, and repeatedly violates record-access rules commits a second-degree misdemeanor and is removed from office.
§718.111(12)(c)2
Knowingly defacing or destroying accounting records with intent to harm is a first-degree misdemeanor and carries civil penalties under §718.501(1)(d).
§718.111(12)(c)3
Willfully refusing to produce records to evade arrest or assist another is a third-degree felony.
§718.111(12)(c)4
An outgoing board member who fails to relinquish records within 5 days faces civil penalty under §718.501(1)(d)6.
§718.111(12)(f)
We are not your lawyer. Nothing on this page is legal advice.
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